Reserve a Room
Library meeting rooms are available for individuals, non-profit, for profit, study groups, and community organizations seeking to hold meetings, trainings, and workshops. Meeting rooms are free of charge. Sterno and other tools/equipment that have an open flame are prohibited.
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How do I reserve a room?
Library meeting rooms are available on a first come, first serve basis. Non-profit, for profit, and community organizations may reserve rooms up to 90 days in advance. Individuals wishing to have a private meeting may not reserve rooms in advance, but can use space as a walk in.
Reservations can be made through the Library’s website a minimum of 72 hours in advance of the meeting. Use of the room will be confirmed when official confirmation is received by the meeting organizer. Confirmation will be sent to the meeting organizer within 24 hours of receipt or on the next business day.
Reservations can be made over the phone by calling 859-231-5504 or 859-231-5501.
Do I have to pay to use a meeting room?
No, there is no charge for meeting room use.
How far in advance can I reserve a meeting room?
Reservations are accepted inside a 90-day window.
I want to make a reservation online, but I can't select the right date. What is wrong?
Online reservations can be made a minimum of 72 hours in advance. If your meeting is within 72 hours, call 859-231-5504 or 859-231-5501.
The meeting room procedure also limits how far in advance you may use the meeting room. If you are attempting to reserve a room for a day more than 90 days in the future, the system will not allow you to reserve time on those days.
How do I cancel my reservation?
You can check the status of your reservation or cancel it at any time here:
https://reserve.lexpublib.org/myreservations
You'll be asked to enter the last name and reference number associated with your reservation. The reference number can be found in your confirmation email.
Can I begin my meeting before the Library opens or end it after the Library is closed?
No. All meetings must be held during regular operating hours. If you are interested in holding an event or function after hours, the Farish Theater may be able to accommodate your event.
Can I reserve a room for a study group?
Yes. Individuals and groups can reserve meeting rooms in advance for studying. Beaumont, Eastside, Northside, and Tates Creek branches have small study rooms that are available for 2 hours on a first come, first serve basis. They may not be reserved in advance.
Can I bring food to my meeting?
Yes, customers may bring in certain kinds of food and covered beverages. Here are some guidelines for the types of food that are allowed in meeting rooms. If you have questions, call us at 859-231-5504 or 859-231-5501.
Examples of allowable food and beverages:
(This is not a comprehensive list.)
- Prepacked snacks such as granola bars, chips, and cookies
- donuts and pastries
- canned soft drinks
- coffee in cardboard packaging or insulated carafe
- trays of meats, cheeses, fruits and vegetables
- box lunches
- delivery pizza
Examples of prohibited food and beverages:
(This is not a comprehensive list.)
- Anything requiring a heating element (i.e. crockpot, hotplate, sterno, percolator)
- Gallons or bottles of juice, tea, or soft drinks
- Alcoholic beverages
- Buffets and potlucks
May I hang things on meeting room walls?
Only self adhesive 3M flip chart sheets are allowed to be attached to the walls. You may not use thumbtacks, tape, or other adhesives to attach visual aids to meeting room walls.
I want to advertise my event. What is the correct way to advertise the meeting location?
Lexington Public Library, Central Library
Beaumont Branch Library
Eastside Branch Library
Northside Branch Library
Tates Creek Branch Library
Village Branch Library
I have a meeting at the Central Library. Where do I park?
The Lexington Public Library Parking Garage is accessible from both Main and Vine Streets, and the Library provides two hours of validated parking. Attendees should have their Lexington Public Library Parking Garage tickets validated at the first floor service desk. Groups wishing to pre-pay for attendee parking beyond the two hours can make arrangements at the time of reservation.
