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Reserve A Room

 

Meeting Rooms at the Lexington Public Library

Library meeting rooms are available for non-profit, for profit, and community organizations seeking to hold free meetings, trainings, and workshops. The meeting rooms may not be used for direct sales, solicitation, non-library fundraisers, social or celebratory events.

Meeting rooms are free of charge, however a $25 fee will be assessed for groups wishing to serve certain types of food. Electric appliances and heating elements are prohibited.

 

 

 


 

Frequently Asked Questions

Can I begin my meeting before the Library opens or end it after the Library is closed?

No. All meetings must be held during regular operating hours. If you are interested in holding an event or function after hours, the Farish Theater may be able to accommodate your event.

Can I bring food to my meeting?

Yes, customers may bring in certain kinds of food and covered beverages. A $25 fee will be assessed for groups who serve food items beyond snacks. Here are some guidelines for the types of food that are allowed in meeting rooms. If you have questions, call us at (859) 231-5504 or (859) 231-5501. Fees are due within 24 hours of making your reservation.

Examples of allowable food and beverages:
(This is not a comprehensive list.)

  • Prepacked snacks such as granola bars, chips, and cookies
  • donuts and pastries
  • coffee in cardboard packaging or insulated caraffe
  • trays of meats, cheeses, fruits and vegetables ($25 fee)
  • box lunches ($25 fee)
  • delivery pizza ($25 fee)

Examples of prohibited food and beverages:
(This is not a comprehensive list.)

  • Anything requiring a heating element (i.e. crockpot, hotplate, sterno, perculator)
  • Gallons or bottles of juice, tea, or soft drinks
  • Canned soft drinks
  • Buffets and potlucks

Can I have a wedding or baby shower in the library?

No. Celebratory events are prohibited in the library.

Can I reserve a room for a study group?

Individuals and groups cannot reserve meeting rooms in advance for studying, but may use them as a walk-in on a first come, first serve basis. Tates Creek, Northside, and Beaumont have small study rooms that are available for 2 hours. They may not be reserved in advance.

Can I sell products or charge people to come to a training?

No. All meetings held in Library conference rooms must be free and the sale of goods and services are prohibited. If you are interested in holding a program that requires an entrance fee, or you wish to be able to sell products, the Farish Theater may be able to accommodate your event.

Do I have to pay to use a meeting room?

No, but we do assess a $25 fee for groups wishing to serve certain types of food.

How do I reserve a room?

Library meeting rooms are available on a first come, first serve basis. Non-profit, for profit, and community organizations may reserve rooms up to 90 days in advance. Individuals wishing to have a private meeting may not reserve rooms in advance, but can use space as a walk in.

Reservations can be made through the Library’s website a minimum of 72 hours in advance of the meeting. Use of the room will be confirmed when official confirmation is received by the meeting organizer. Confirmation will be sent to the meeting organizer within 24 hours of receipt or on the next business day.

Telephone reservations must be made a minimum of 24 hours in advance. Reservations can be made over the phone by calling (859) 231-5504 or (859) 231-5501.

Same day reservations can be made only as a walk in.

Make a reservation now!

How far in advance can I reserve a meeting room?

Reservations are accepted inside a 90-day window.

How often can I use a Library meeting room?

You may use Library meeting rooms 6 times per year, per location. For example, you may have six meetings at the Northside Branch, another six meetings at the Central Library, etc.

I have a meeting at the Central Library. Where do I park?

The Lexington Public Library Parking Garage is accessible from both Main and Vine Streets, and the Library provides two hours of validated parking.  Attendees should have their Lexington Public Library Parking Garage tickets validated at the first floor service desk.  Groups wishing to pre-pay for attendee parking beyond the two hours can make arrangements at the time of reservation.

I want to advertise my event. What is the correct way to advertise the meeting location?

Lexington Public Library, Central Library

Beaumont Branch Library

Eagle Creek Branch Library

Northside Branch Library

Tates Creek Branch Library

Village Branch Library

I want to make a reservation online, but there are no check boxes to select my times. What is wrong?

Online reservations can be made a minimum of 72 hours in advance. If your meeting is within 72 hours, call (859) 231-5504 or (859) 231-5501. If your meeting is today, you may only reserve the room as a walk-in.  

The meeting room procedure also limits how far in advance you may use the meeting room. If you are attempting to reserve a room for a day more than 90 days in the future, the system will not allow you reserve time on those days.

May I hang things on meeting room walls?

Only self adhesive 3M flip chart sheets are allowed to be attached to the walls. You may not use thumbtacks, tape, or other adhesives to attach visual aids to meeting room walls.

What if I have paid the $25 fee for food, but I no longer need the space?

Refunds will be given unless the meeting is cancelled by the organization less than one business day before it is scheduled. If canceled on short notice, the Library will retain all fees. If you wish to apply the fees to a rescheduled event, the event must be scheduled immediately and occur within the following three months. If the Library closes due to an emergency situation, all fees will be refunded or applied to the rescheduled event.

 


 

Available Rooms

 

Beaumont Branch

One white board available for the branch

Large Conference Room
Capacity: 50
Amenities: Projector
Screen
 
Small Conference Room
Capacity: 12
Amenities: Smart TV with laptop hookup
 
  Study Room
Capacity: 3
Other:
Not available for reservations; first come first serve.  2-hour limit.

 

 

Central Library

Projector and TV/DVD available upon request. The Library will provide two hours of free parking. 

To reserve Farish Theater, call 859-231-5504 or email farish@lexpublib.org.

Conference Room A
Capacity: 130
Amenities: White Board
Screen
 
Conference Room B
Capacity: 30
Amenities: White Board
Screen
 
Conference Room C
Capacity: 30
Amenities: White Board
Screen
 
Conference Room D
Capacity: 8
 Amenities:  None
 
  William Stamps Farish Theater
Click here for information

 

 

Eagle Creek Branch

 

Large Conference Room
Capacity: 40
Amenities:
Projector
Screen
White Board
     

 

 

Northside Branch

One white board available for the branch

Large Conference Room
Capacity: 45
Amenities: Projector
DVD Player
     
Medium Conference Room
Capacity: 18
Amenities: White Board
     
Small Conference Room
Capacity: 8
Amenities: None
     
  Study Room (2)
Capacity: 2
Amenities: None
Other: Not available for reservations; first come, first serve.

 

 

Tates Creek Branch

Large Conference Room
Capacity: 49
Amenities:
Projector 
Screen
     
Small Conference Room
Capacity: 20
Amenities: White Board
Projector
     
  Study Room (2)
Capacity: 3
Amenities: none
Other: Not available for reservations; first come, first serve. 2-hour limit.

 

 

Village Branch

Large Conference Room
Capacity: 48
Amenities: Projector
Screen
White Board
     
  Study Room (2)
Capacity: 7
Amenities: White Board
Other: Not available for reservations; first come, first serve. 2-hour limit.  Not available Monday-Thursday from 4:00-9:00 PM.

 

Central Library - Farish Theater

The William Stamps Farish, III Theater at the Central Library is available to the community for lectures, live music, community forums, film festivals, small theatrical productions, dance performances, literary readings, debates, and other creative uses.

Farish Theater
Capacity: 139 plus four wheelchair accessible areas.
Amenities: Digital lighting board to control stage lights
projector and Blu-Ray Player
4 wireless microphones and 6 plug-in mics
Communication system between the control room and backstage area
Sound system and mixing board with CD, iPod and iPad
Other: Fees associated with use of the theater
  Reservation Requirements: Must reserve in person or by phone.

Call (859) 231-5597 or email farish@lexpublib.org for more information.

 

Please review the Farish Theater Rates & Policy for reservation and fee information.